Privacy Policy

1. Scope and Applicability

This policy applies to all users of the public website, student-facing services, parent communication channels, admission systems, and administrator dashboards operated by MATHURAPUR MADRASHATUL BANAT DARUS SUNNAH.

The policy covers online and offline data processing related to school and college-style education management, including admissions, attendance, examination workflows, certification, fee processing, hostel administration, and communication logs.

2. Information We Collect

We collect information directly from users, from forms submitted by parents or guardians, and from operational records generated by the education platform.

Information is collected only for legitimate educational, operational, legal, and safety purposes.

• Identity data: name, role ID, admission ID, date of birth, gender, class, section, and profile photo
• Contact data: phone number, email address, communication address, emergency contacts
• Academic data: class enrollment, section mapping, marks, grades, results, certificates, attendance
• Financial data: fee setup records, payment transactions, receipts, due balances, hostel fee entries
• System data: login timestamps, device metadata, IP logs, password reset requests, OTP verification events
• Communication data: contact form messages, newsletter subscriptions, notice delivery records

3. Why We Use the Information

Data is used to run core educational services, protect institutional integrity, and provide transparent communication to families and stakeholders.

We process only the minimum relevant information needed for each function.

• Admissions, student profile creation, and class allocation
• Daily administration including attendance and timetable operations
• Assessment and result publication workflows
• Fees and hostel finance management
• Issuance of ID cards, transfer certificates, and character certificates
• Security, fraud prevention, abuse detection, and account recovery

4. Legal Basis and Institutional Responsibility

MATHURAPUR MADRASHATUL BANAT DARUS SUNNAH processes educational records under lawful institutional purpose, guardian consent where required, and regulatory obligations applicable to school administration.

Where consent is used, consent may be withdrawn subject to educational and legal record-keeping obligations.

5. Data Sharing and Disclosure

We do not sell student or staff data. Data may be disclosed only when necessary for official education operations, legal compliance, audit, or student welfare.

Authorized disclosures are limited, logged where feasible, and proportionate to purpose.

• Academic board, regulator, or lawful authority requests
• Parent or guardian communication for enrolled students
• Technical service providers supporting secured system operation
• Emergency or child-safety situations requiring urgent action

6. Data Security

We apply role-based access controls, authentication checks, backup discipline, and operational safeguards to protect data confidentiality and integrity.

No digital system is risk-free; however, we continuously improve controls for account security, access monitoring, and incident response.

7. Retention and Deletion

Educational records are retained for academic continuity, legal obligations, administrative audit, and institutional history.

Deletion or anonymization is considered when records are no longer needed and retention obligations do not apply.

8. Rights of Students and Guardians

You may request access, correction, or clarification of personal data through official school channels.

Requests are verified and addressed in a reasonable timeline while preserving legal and academic record responsibilities.

9. Contact for Privacy Matters

For privacy requests or concerns, contact our office using the official contact details published by MATHURAPUR MADRASHATUL BANAT DARUS SUNNAH.

Email: mathurapurmbds@gmail.com | Phone: +91 9800215332